Campus Life Organizations (CLOs) focus on serving and supporting the student experience in full alignment with the university’s mission and a sponsoring unit’s academic or co-curricular goals and objectives. CLO activities, operations, and decision-making processes are subject to direct university oversight, whether by the Division of Student Life, academic college, administrative division, department, or unit. CLOs include student leadership and professional development opportunities that guide the program’s activities and objectives. They are comprised of enrolled students and have an administrative advisor who is a full-time university faculty or staff member. Advising the CLO is listed in the faculty or staff member’s university local job description. 

Requirements

• CLO membership and leadership positions must be open to all enrolled students pursuant to the university’s policy on Human Rights.
• CLO leadership positions must be open to all CLO members pursuant to the university’s policy on Human Rights.
• Each CLO must have and maintain an administrative relationship with a sponsoring University of Iowa college, division, department, or unit (“sponsoring unit”).
• Each CLO must have a written mission statement that is consistent with the university’s mission and the sponsoring unit’s educational or co-curricular goals and objectives.
• The sponsoring unit must assign a full-time, regular University of Iowa faculty or staff member to serve as an administrative liaison and advise and oversee the CLO (Administrative Advisor). The Administrative Advisor must have expertise that aligns with the CLO’s mission, and the scope of the advisory duties must be defined and included in the faculty or staff members’ local job description. 
• The name and contact information, including telephone and email, for the Administrative Advisor and the written position description must be kept current in the Engage Platform. 
• CLOs must maintain clear, consistent, and accurate financial and accounting practices, and all CLO financial accounts must operate in coordination with and individual guidance from the Student Organization Business Office (SOBO). Below are guiding principles.
  • Administrative Advisors are required to be an account reviewer and review all transactions on a monthly basis.
  • (optional) Administrative Advisors are able to coordinate with UI Purchasing to receive and use a University procurement card (pcard) in their name for CLO purchases.
    • Administrative Advisors are responsible for ensuring that they receive prior written approval from authorized student signers for all financial commitments and transactions. The approvals are required to be retained along with the transaction receipts for proper recordkeeping.
    • Administrative Advisors that hold/use a pcard are limited to view only access as an account reviewer.
  • Requirements and Guidance from SOBO is subject to change for any CLO found not conducting their purchases/activities in a professional manner, operating outside their mission, or not adhering to guidelines.