Late Night Grant Funding
The purpose of Late Night Funding is to support and encourage safe student programming on Thursday and Friday evening through the weekend.
| Organization Submission Deadline | Estimated Organization Notification Date |
|---|---|
| August 2 | August 13 |
| August 23 | September 3 |
| September 13 | September 24 |
| October 4 | October 15 |
| October 25 | November 5 |
| November 15 | November 26 |
| December 6 | December 17 |
Funding criteria and application
| Student Organizations must be registered to apply. | Student organizations must be currently registered by their specific governing body or UI Department (USG or GPSG, ARH, PHC, IFC, NPHC, MGC, or UI Department) at the time of the applications and at the time of the event or program. A department must collaborate with a student organization in order to utilize Late Night Funds and the organization needs to submit the request. |
|---|---|
| Approved events only. | Registered student organization events must be submitted to and approved through the Engage Platform in order to receive Late Night Funding. |
| Event Time Parameters | Events that utilize Late Night Funding must fit within the following time parameters. Thursdays and Fridays- events may start no earlier than 7pm Saturdays and Sundays- events may start no earlier than 11am |
| UI Policy | Funding support and requests must be consistent with UI policy (e.g. risk management, purchasing) |
| Funding Amounts | Organizations may receive (but are not guaranteed) a maximum of $2,500 per fiscal year. Receiving funding one year does not guarantee your group will receive funding (or the same amount of funding) the following year. Late Night Funding may not fully fund an event |
| Attendance Tracking | Events require swipe technology to track attendance and demographics of attendees. Make your swipe reservation at Leaderhsip and Engagement Tablet Checkout Site. Swipe checkouts are available 8:30 AM - 4:30 PM, Monday thru Friday, so if your event is over the weekend, be sure to create your checkout for the Friday before the event. For more information about tablet reservations email at getinvolved@uiowa.edu. |
| Budget Templates | Applications should include a budget in an excel file format. Budgets should include ALL projected income and expenses AND indicate what specific items/budget lines are requested from Campus Events Funding. Sample acceptable budgets are listed below. Budget 1 Budget 2 Budget 3 |
| Post-Event Evaluation Form | Events require post-event evaluations and summaries utilizing the Post Event Evaluation Report form. Post Event Evaluation Forms not completed within three weeks (21 days) following your event, could be subject to funds not being approved. Your post event form should include a budget of final accurate expenses for your event. |
| Alcohol | Events must be alcohol free and held at locations where alcohol is not primary source of revenue. |
| Location | Events can be held on or off campus, within the Iowa City area. |
| Promotion & Accessibility | Events must be open as well as promoted and advertised to all University of Iowa students |
| Collaborations are encouraged. | Priority will be given to organizations that solicit other support and collaborative partnerships. |
Applications should focus on these concepts
- Diversity (how does this event appeal to a variety of students?)
- Inclusion (how is the event open to all UI students and communities?)
- Collaboration (who are possible partners for this event?)
- Uniqueness (how is this new and different from existing events?)
Complete After Your Event
Fill out and submit the Late Night Grant Funding Evaluation Report on Engage (the post-event Evaluation Report needs to be submitted within 3 weeks (21 days) following after your event.This evaluation must be completed and submitted online before payment will be transferred to your organization account. Click HERE to fill out the post-event Evaluation Report
Application Closing Date
The last day to submit an application for this fiscal year is April 4th. Any submissions received after this date will be reviewed for the 2025-2026 academic year events.